How To “Transfer” A Lease/Tenant To Another Unit

Did you accidentally create a lease on the wrong unit and need to "transfer" the lease to a different unit? This article will show you the steps to "transfer" a lease to another unit.

Step 1 - Review the transactions on the old lease.  If there are any financial transactions (charges or payments) they will have to be voided or removed.  If there are no charges or payments you can skip to step 2.

  • First, create the new lease by using the Move-In process.

  • Then create the same charge(s) and payment(s) on the new lease/unit that are on the old lease. Then record a deposit of the payment(s) that was just entered on the new lease.

  • Then go back to the old lease and reallocate the payment(s) so all the charge(s) are unpaid ($0.00).  How to Reallocate

  • Void the charge(s) that were just unpaid on the old lease.

Click the green actions tab and select Void.  This will clear each charge. 

  • Next you must remove the payment(s) from the old lease.
    • If the payment(s) was recorded manually (not eCheck or Credit Card) then you can just void the payment(s)

    • If the payment(s) is an eCheck or Credit Card then they cannot be voided.  You will have to refund the payment(s).  Just don't print the check.  Refunding is a way to remove the payment from the old lease.

If you refund the payment(s) make sure that you say something on the memo, I.e. "due to transferring to 1234 Example St." 

  • After doing the steps above the old lease will have a zero balance.


Step 2

  • If you have not already done so, create the new lease by using the Move-In process
  • Remove the tenant(s) from the old lease so they are not associated to the old lease.

    • First, add a fake tenant to this old lease.  We recommend adding a tenant named "DO NOT USE" as a placeholder.

    • Add the "DO NOT USE" tenant and then remove the tenant you want to transfer to the new lease.

  • Last step is to change the status of the old lease to closed.

On The New Lease You Will Want To:

  • Copy all information from the old lease to the new lease (all dates/late fees/rent amount/tenants/occupants/insurance/recurring charges/recurring credits / etc...)

  • The "transfer" is complete.