How To “Transfer” A Lease/Tenant To Another Unit

Did you accidentally create a lease on the wrong unit and need to "transfer" the lease to a different unit? This article will show you the steps to "transfer" a lease to another unit.

Step 1 - Review the transactions on the old lease.  If there are any financial transactions (charges or payments) they will have to be voided or transferred.  If there are no charges or payments you can skip to step 2.

• First, create the new lease on the correct unit by using the Move-In process.

• Then create the same charge(s) on the new lease that are on the old lease.

• Then go back to the old lease and reallocate any receipt(s) so all the charge(s) are unpaid ($0.00).  How to Reallocate

• Void the charge(s) that were just unpaid on the old lease.

• Click the green actions tab and select Void.  This will clear each charge. 

• Next you must void or transfer the receipt(s) from the old lease.

• • If the receipt(s) was recorded manually (not eCheck or Credit Card) then you can just void the receipt(s) and recreate the same receipt(s) on the new lease and allocate it to the charges as necessary.

  • If the receipt(s) is an eCheck or Credit Card then they cannot be voided.  You will have to transfer the receipt(s) by creating charges and credits. 

• If the the old and new lease are under the SAME portfolio follow the two articles below that are applicable on how to transfer a receipt(s) from one lease to another.
  • How to Transfer a Lease Receipt to Another Lease Under the Same Portfolio
  • How to Transfer a Security Deposit to Another Lease Under the Same Portfolio

• After doing the steps above the old lease will have a zero balance.

Step 2

• If you have not already done so, create the new lease by using the Move-In process

• Remove the tenant(s) from the old lease so they are not associated to the old lease.

  • First, add a fake tenant to this old lease.  We recommend adding a tenant named "DO NOT USE" as a placeholder.

  • Add the "DO NOT USE" tenant and then remove the tenant you want to transfer to the new lease.

• The last step is to change the status of the old lease to closed.

  

On The New Lease You Will Want To:

• Copy all information from the old lease to the new lease (all dates/late fees/rent amount/tenants/occupants/insurance/recurring charges/recurring credits / etc...)

• The "transfer" is complete.