Do you have a new lease that you need to record in Rentvine? Creating a financial lease with move in charges and recurring charges.
- Click the Green Actions Menu and Choose CREATE LEASE
- In the lease details page, you would add the unit info along with selecting the start and end dates of the lease, along with the move-in date. You can add your late fee settings/rent amount/NSF Fee amount below. You can also select an assignee for a user who needs to receive all notifications regarding this lease.
- Under the Tenants page, you will add New Tenants or Existing Tenants. Existing tenants will be pulled from your list of tenant contacts already created in the system. Adding a new tenant will allow you to create a new tenant contact. Along with this, you can add any occupants, cosigners, animals, emergency contacts, and vehicles that will also be associated with this lease. Under this, there is a section for tenant liability insurance and renters insurance information if needed as well. Please note that if you do not have the tenant's renters' insurance, then they can upload it within their portal.
- Add CHARGES here.
On the Charges screen, first, you will see the Monthly Charges. These will always be due on the first of the month, and you can now add Escalations to the Monthly Charges.
- Escalations can be known as a predetermined date a Monthly Charge is to be increased. This saves your team time in having to do this manually on the lease and adjusting the amount. For example, if you have a predetermined date you would like to increase a Monthly Charge, such as the Rent Charge, you can do so here.
Next, you will see the Advanced Recurring Charges. These can be something that is billed to the tenants that is not as frequent as a Monthly Charge. For example, if you were to bill your tenants an HOA Fee quarterly, you can add those charges here.
Next, you will see the Move In Charges, which will pull the information of both the Default Monthly Charges and the Default Move In Charges.
- You will also notice that the Defaulted Move In Charges are the only charges in this section that are fully priced. The rest of the Move In Charges will be those Monthly Charges, and will be automatically prorated
If Prorate 2nd Month is toggled on
Depending on the settings you have for the Move In Proration, you can also see the last section labeled Prorated 2nd Month Charges.
This section will be the Rent Charge, along with the Default Monthly Charges , and will prorate the charges for the second month of the lease 
This will all show on the summary section of the move in flow
You will also notice the ' i 'icon next to either the Prorated 2nd Month Charges or Move In Charges. If you click this, it will go over the Proration Details and how it works based on your settings and a quick easy button if you want to adjust the proration settings.
- The final step is to click on the SEND PORTAL INVITATIONS, ACTIVATE THE LEASE, and CHARGE LEASE FEE toggles.
This is a detailed breakdown of the lease you created and will review important information like the Rent Amount, Tenant's Information, and the Move-in / Monthly Charges, Escalations, and Lease Fee Charges. If there are any corrections needed, you can use the "Previous" buttons to change a section, or you can simply use the "Edit" features in each category.
Lastly, you can instantly send "Portal Invitations", and choose to "Activate" the lease and "Charge Lease Fee" to the owner from this final review page by simply using the toggle buttons.
Your options are to keep the lease in a pending state, activate the lease now, or automatically activate the lease on the start date you selected. You also have the option of the "Charge Lease Fee" to the owner. If you want to charge a lease fee to the owner upon creation of the lease, be sure to toggle that on. Your lease will be created once you choose the "Submit" button at the bottom of the screen.
You can also adjust the status of the application if the lease creation comes from an application within Rentvine.
Click SUBMIT when complete. Your new lease is added!
