Do you need to distribute funds to owners? This article will walk you through the process of how to distribute funds to owners out of each portfolio.
IMPORTANT : Before paying owners, be sure to have their default payment type configured.
Step 1 - Navigate to the Pay Owners page:
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- From the navigation menu select the Quick Actions button and then select Pay Owners.
- From the navigation menu select the Quick Actions button and then select Pay Owners.
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From the navigation menu, select the Accounting. Then select Money Out
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Now select the green Actions button on the right, and click on Pay Owners from the drop down menu
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- You can also access the pay owner page from a Portfolio details page by clicking on the green Actions button and selecting Pay Owner. This will automatically filter the pay owner page to only show the one portfolio that you want to distribute money from.
- You can also access the pay owner page from a Portfolio details page by clicking on the green Actions button and selecting Pay Owner. This will automatically filter the pay owner page to only show the one portfolio that you want to distribute money from.
Step 2 - Pay the Owners
If you are on Bill Management Fee mode you might see a warning message appear at the top of the Pay Owners page. If you see the message below it means that there are management fees that have not been posted / billed in the current month. It is highly recommended to post your management fees before paying owners in order to ensure the proper funds are held back. To post management fees before paying owners click on the green button.
On the Pay Owners screen, select which portfolios you would like to distribute funds from by clicking the checkbox to the right of each portfolio.
- You can also click the blue link above, Select All Non-Zero. Doing this will automatically select all portfolios that have a positive amount to payout.
Rentvine automatically provides a Distributable Amount. That amount is then prefilled in the Amount to Pay field. The Distributable Amount is calculated by taking the:
Portfolio's:
You can select the Blue Arrow to the left of the Portfolio name to see a detailed breakdown of this.
The items in red are held back so you do not overpay the owner. However if you want to pay the owner more than the distributable amount you can override the Amount to Pay field by typing the amount that you want. However, keep in mind, that if you pay the owner more than the distributable amount, the owner statement may state that the owners account balance has gone below the required amount and ask the owner to make a contribution.
Example breakdown of owner distribution on a portfolio
- Once content with your selections go ahead and click the green Post Payments button in the bottom right corner
- A confirmation pop up will list how many types of payments will be submitted (Check, eCheck (ACH), and NACHA (ACH))
- Date Posted - Enter the payment date that you want to post. (This is the post date on the ledgers)
- Approve on Submission - Turn on if you have the proper permissions to approve the payment batch upon submission of the payment(s).
*By clicking Submit Payments, eCheck payments will be submitted, Checks will be printable, and NACHA file will be downloadable.
If owners are paid by eCheck it may take 1-2 business days for the owners to see the distribution. Click here for more details on the timeframe.
***If applicable, go the payment batch that was just created to print checks or download a NACHA file . You can find the payment batch by going to the left navigation menu, select Accounting then Money Out from the dropdown menu. Then click on the Payment Batches tab.
Select the applicable payment batch from the list. Once you are in the payment batch page to Print Checks or Download NACHA File, click the green Actions button from within the payment batch, and click on the option that you need. If your account has Remote Checks enabled, an option to Send Remote Checks will also appear here. 