How to Add a Vendor Credit (credit an owner)

Do you need to record a credit from a vendor or give a credit to an owner from the property management company? This article will show you how to complete this process within Rentvine.

Vendor credits allow a Portfolio/Property/Unit to receive a credit from a vendor. The vendor can be the Property Management company or any of the vendors that you work with. The idea is that the Portfolio Property/Unit already paid a bill to the vendor in the past. Then the vendor may realize that they were overpaid or they just want to give a credit back to the Portfolio/Property/Unit. If that is the case, a Vendor Credit can be created.

That credit can then be used to fully or partially pay for any other unpaid bills due to that vendor from the Portfolio/Property/Unit. The credit cannot be used to give the Portfolio/Property/Unit a cash refund. It can only be used to pay for any other unpaid bills due to that vendor from the Portfolio/Property/Unit. The vendor credit acts as a refund in the sense that it reduces the amount owed by the Portfolio/Property/Unit to the vendor, but it cannot be received as cash. It can only be used to pay other bills owed to the same vendor

 

  • From the navigation menu click on Accounting and then select Money Out.
  • Click on the green Actions button and select Add Credit from the dropdown.



  • Enter the details below on the Add Credit form
    • Credit From - Who is the credit from.
    • Date Posted - Enter the appropriate date.
    • Credit to Portfolio/Property/Unit - Who is receiving the credit.  You can choose the portfolio, property or unit.
    • Account - Select the appropriate Chart of Account. 
    • Amount - Enter the amount to credit.
    • Description - Enter text describing the reason for the credit.
    • Click on Add Credit button if you want to enter an additional credit from the same vendor.
    • Click Save

      Example of an owner credit from a vendor for a painting job, note that a Painting Chart of Account was selected.




  • Example of an owner credit from the management company for management fees, note that the Management Fee Chart of Account was selected.


 

The ledger tab of a portfolio shows a Credits balance to let you know if a portfolio has any credits available. 

Credits can be used to reduce the amount to pay a bill to the same vendor from the same portfolio. See step #3 in the Pay Bills article on how to use the vendor credits to pay for a bill.