Definitions of ledger balance terms. These can be found at the top of the portfolio ledger view page and throughout your Rentvine account.
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Operating Balance - This is the balance used to pay bills and distribute to owners.
Operating Balance = cash balance − security deposits not covered by escrow balance − prepayment − liabilities.
- Cash Balance - Net of all non-escrow bank accounts.
- Escrow Balance - Net of bank accounts marked “Tracked as Escrow”.
- Security Deposits - Net of all liability accounts marked “Tracked as Security Deposit” and "Tracked as Held". Held Deposits must be offset by Escrow or they are HELD back from the Operating Balance.
- Owner Held Deposits - Net of all liability accounts marked “Tracked as Security Deposit” and NOT "Tracked as Held". These deposits will NOT need to be covered by Escrow and will NOT affect Operating Balance. Typically these are Owner Held Security Deposits.
- Payables - Sum of all unpaid bills.
This amount is reserved from the operating balance to be withheld while disbursing funds via the Pay Owners page.
- Credits - The sum of all unused Vendor Credits. Credits are used to reduce the amount to pay a bill.
- Receivables - Sum of all unpaid charges. Typically this is unpaid charges from tenants.
- Work Order Estimates - The sum of all estimated costs from pending, open or on hold work orders minus the sum of all paid bills on all of those work orders.
This amount is reserved from the operating balance to be withheld while disbursing funds via the Pay Owners page.
- Liabilities - Net of all liability accounts not marked "Tracked as Prepayment" and "Tracked as Security Deposit".
- Non-Held Liabilities -The balance of all liability accounts marked NOT "Tracked as Prepayment" and NOT "Tracked as Security Deposit" and NOT "Tracked as Held".
These funds are NOT Held Back from the Operating Balance
- Prepayment - Net of all accounts marked “Tracked as Prepayment”.
These funds are Held Back from the Operating Balance
- Undeposited - Sum of all undeposited and unsettled lease payments, owner contributions and other payments to Non-Escrow Bank Accounts.
Unsettled are electronic payments that have not funded to the operating bank account yet. For example, if a tenant makes an eCheck payment on a Monday the payment will typically settle on Wednesday. This means that the tenant payment is unsettled until Wednesday.
- Undeposited Escrow - The balance of all undeposited and unsettled lease payments, owner contributions and other payments to Escrow Bank Accounts.
- Reserve - Sum of all property reserves associated to the portfolio.
This amount is reserved from the operating balance to be withheld while disbursing funds via the Pay Owners page.
- Additional Reserve - This is an additional reserve that can be defined for each portfolio.
This amount is reserved from the operating balance to be withheld while disbursing funds via the Pay Owners page.