How to Record a Deposit

Do you have payments that you recorded manually but need to have them show on your reconciliation? This article will walk you through recording deposits so that these receipts show on your reconciliation.

Once you deposit money into your bank account (i.e, deposits for Cash, Check, or Money Orders), you will need to record the deposit in Rentvine. Recording deposits in Rentvine will help to ensure that you are recording everything in Rentvine that is occurring with your bank account(s) and will help with the reconciliation process.

Go to the "Record Deposit" page.

• • In the top right of the page, click on the Quick Actions menu button and then click on Record Deposit.

OR

• • On the left side, click on Accounting
  • Then, click on Banking from the drop-down
  • In the Banking screen, click on the green Actions button on the right side, and then click on New Deposit from the drop-down

2.  In the Record Deposit page, complete the necessary fields to make your deposit

• • Account - choose the correct bank account for this deposit
  • Deposit Number - a number should populate as the next deposit number recorded in your Rentvine account, but you can override this if needed
  • Description - Enter a description for the deposit
  • Date Deposited - Enter the date that you deposited into your bank account. This will be the date that shows up on the reconciliation.
  • Drag files here to upload - You can also upload a file(s) to this deposit as well by dragging and dropping a file into this section.  You can also click on this section to browse your computer for a file to upload.
  • The lower section of the page will show all of the undeposited payments. Select the checkbox next to the payments that you want to record as deposited, or click on the  Select All box to select all the payments on the list. As you click each checkbox, you'll notice that the total of the Deposit Amount will update.

When you have selected all of the receipts that you wish to record as deposited in Rentvine, click the green Save button at the bottom of the screen or click the Save and Add Another button to record another deposit.

Recording a Deposit from a Recorded Receipt

You can record a deposit directly from any recorded receipt — including Tenant Receipts, Owner Receipts, or Other Receipts.

1. Record a new receipt, or if this is already recorded, locate the receipt

2. Once the receipt is fully recorded, scroll to the bottom of the receipt details field.

3. Click the highlighted blue “Deposit Receipt” button.

Next to this option, you’ll see either “Yes” or “No” — this indicates whether the receipt has already been deposited:

• Yes – The receipt has been deposited.

• No – The receipt has not yet been deposited.

This feature allows you to easily track and manage which receipts have been included in deposits.