How to Enter a New Chart of Accounts

This article will take you step by step on how to enter a new Chart of Account (COA) in Rentvine

  • In your Global Settings locate "Chart of Accounts" under the Accounting header.

 

  • Next click the "New Account" button in the top right hand corner

 

You will be able to enter any name and account number of your choosing.



The system will bring up an error if the account number you have selected is already taken.

 

  •  You will have different options to select from when choosing an account type.

 

  • When selecting your Account Type, Account Settings to configure, these settings vary depending on the account selected.

The picture above is an example of the toggles you can configure when selecting the Income account type.

Account Category is an option to help you group your Chart of Accounts.

 

  • The different toggles are:
    • Subject to Management Fees - If toggled on, the COA will take a percentage as management fees.  The percent value used is the "Percent of Rent Payments" that is defined in the Management Fee settings of the property.  (ie, if the Rent Income COA has this toggle turned on, then 10% of of the rent payment will be collected as a management fee based on the example image.)
    • Subject to Late Fees -  If toggled on, the COA is subject to late fees that are defined by the the Late Fee settings on the lease.
    • Use for Rent Tracking - If toggled on, the COA is used for Rent reporting purposes.
    • Use for Tax Tracking - If toggled on, the COA is subject to 1099 reporting.  The amounts will be reported as income on 1099's.
    • Include on Budget Report - If toggled on, the COA will be included in budget reports.
    • Use for Prepayment Tracking - If toggled on, the COA is used to track the prepayment balance on portfolio ledgers.
    • Use Security Deposit Tracking - If toggled on, the COA is used to track Security Deposit held balance on leases and on portfolio ledgers.
    • Use for Tracking Management Fees - If toggled on, the COA is used to track management fees for reporting purposes.
    • Subject to Sales Tax - If toggle on, the COA is subject to sales tax that is defined by the Sales Tax setting on the property.