How to Add a Journal Entry

Do you need to record a transaction or move funds from one chart of account to the other in the same ledger? This article will show you how

A journal entry is a record of a transaction. In double-entry accounting, you make at least two entries for every transaction.  (credits = debits)

A journal entry allows you to move funds across chart of accounts within the same ledger (portfolio, property or unit).

• In the Global Search box type "Journal Entry" and select New Journal Entry from the results.
  
  OR
  
  From the navigation menu select Accounting / Transactions.  Then click on the green Actions button and select New Journal Entry. 
  
                             

• Fill out the form:

  • Ledger - Select the portfolio, property or unit where you want to record this transaction.

  • Date Posted - Enter the applicable date.  The chosen date is what will show on the ledger 

  • Description - Enter a brief description of what this transfer is for

  • Entries

• • • Account - Select a chart of account

      • Debit - Enter an amount if applicable

      • Credit - Enter an amount if applicable

    • Account - Select a chart of account

• • • • Debit - Enter an amount if applicable

      • Credit - Enter an amount if applicable

Debits versus Credits

****See two examples below****

The screenshot below is an example of increasing the Operating Trust Bank account and the AC Filter income account by $100 for the "86 Crofton" unit ledger.

The screenshot below is an example of increasing the Plumbing expense account and decreasing the Painting expense account by $100 for the "86 Crofton" unit ledger.