Rentvine builds your 1099s and the file you upload to the IRS. Rentvine does not submit 1099s to the IRS for you, does not create a 1096 for paper filers, and does not send 1099s to owners on your behalf. You publish them to the owner and vendor portals yourself.
Your 1099 season checklist:
Apply for a TCC through IRIS. Do this early, because approval takes about 45 business days.
Fill out your company’s Tax Settings in Rentvine.
Confirm which chart of accounts are marked taxable.
Review owner and vendor tax information.
Compile your 1099s and clear any errors.
Download your IRIS file, print, and publish.
Submit corrections if anything changes.
Amounts look off? See 1099 Taxable Amounts: Reporting & Troubleshooting. Payments processed through Forte receive a 1099-K from Forte, not Rentvine. Contact Forte’s support team for a copy.
Step 1: Get a Transmitter Control Code (TCC) from the IRS
A TCC is what lets you e-file information returns like 1099s with the IRS. The old FIRE system is being retired, so new TCC applications go through IRIS (Information Returns Intake System) only. If you plan to e-file, apply now. The IRS says a typical application takes about 45 business days.
Before you apply, gather
Your firm’s EIN, legal name, and addresses.
At least two Responsible Officials. One is enough for a sole proprietorship, S-corp, or single-member LLC.
At least two Contacts, with the same exception.
Up to two Authorized Delegates (optional).
For each person: SSN or ITIN, date of birth, citizenship, email, phone, and title.
How to apply
Read IRS Publication 5903, the IRS’s step-by-step tutorial for the application.
Go to irs.gov/iristcc and sign in or create an account. Everyone listed on the application also needs an account.
Choose Individual on the organization page. Then start a New Application and select IRIS Application for TCC.
Fill in your firm information. Then pick your roles and how you’ll file: the web portal or A2A (system-to-system). Each role and filing method combination gets its own TCC.
Add your Responsible Officials and Contacts and review the summary.
Each Responsible Official signs with their 5-digit PIN and accepts the terms.
When you’re approved
Once your application shows Completed, the TCC appears on the application summary page. You can use it right away, before the acceptance letter arrives in the mail. Enter it in Rentvine’s Tax Settings (Step 2).
Step 2: Fill out your Tax Settings in Rentvine
Your Tax Settings tell Rentvine who is sending the 1099s. 1099s won’t generate until this page is saved, so start here.
Click your initials in the bottom left and select Settings.
Under Accounting, click Tax Reporting.
Fill out each field below and click Save.
Field | What to enter |
Transmitter Control Code | The TCC the IRS issued you through IRIS (Step 1). |
Transmitter Name Control | Up to 4 characters the IRS uses to match your business, usually the first four letters of your legal business name as the IRS has it on file. |
Contact Name, Email, Phone | The person the IRS should reach about this filing. |
Transmitter Name | Your company’s legal name. |
Transmitter Address, City, State, Postal Code | Your company’s mailing address. |
Transmitter Tax Identifier | Your company’s EIN. |
Include Prepayments by Default | Turn on to add prepaid rent to owners’ 1099s by default. You can change this each time you compile. |
Step 3: Choose what gets reported
Confirm your taxable chart of accounts.
Only accounts marked taxable count toward an owner’s 1099 income.
Go to Settings › Chart of Accounts.
Filter by Account Type and select Income and Other Income. Click Update.
Look at the Details column. If Taxable is green, that account is included on 1099s.
To change an account, click it, click Edit, toggle Is Taxable on or off, and click Save.
You can also open any account to see Is Taxable (ie included on 1099) listed as Yes or No.
Review owner and vendor tax information
Every owner and vendor who should receive a 1099 needs a payee name, tax ID, and address. Run an Owners or Vendors report, or the Tax Identification report under General Reports, to spot missing information.
To update a contact:
Search the owner or vendor in the global search and open their contact page.
In the Tax Information card, click Edit.
Enter the Tax Payer Name and Tax ID, and set Tax Form to Send to 1099. Click Update.
Tax IDs live at the owner contact level. If one person owns portfolios under different tax IDs (for example, two LLCs), create a separate owner contact for each tax ID so each gets its own 1099. See How to edit owner information.
Exclude an owner or vendor
To stop someone from receiving a 1099, open their contact page, click Edit on the Tax Information card, set Tax Form to Send to None, and click Update.
To skip someone for one tax year only, mark them Is Skipped on the 1099 Reporting page instead (Step 4).
Step 4: Compile, review, and publish your 1099s
Compile
Go to Accounting › Transactions, click the green Actions button, and select Tax Reporting.
Click Actions › Recompile. Your first visit opens the compile page automatically.
Set your options and click Compile.
Option | What it does |
Tax Year | The year you’re reporting on. |
Owner Minimum / Vendor Minimum | The lowest total that gets a 1099. Defaults to $600. |
Include Prepayments | Adds prepaid rent to owner totals. Starts on if you turned it on in Tax Settings. |
Do NOT Change Existing 1099s | Updates the minimums only. |
Update Amounts ONLY | Updates minimums and taxable amounts, but not names, addresses, or tax IDs. |
Update ALL Information | Updates minimums, amounts, and contact tax info. Use this the first time, and any time you’ve edited contact info. |
Review and fix errors
The 1099 Reporting page lists every payee with their contact, payee type, form (1099-MISC for owners, 1099-NEC for vendors), and amount. Use the Payee Type, Correction, Error, and Amount filters to narrow the list. Watch for these tags:
Error: Missing address or tax ID, or the tax ID format is wrong. Click the pencil icon to see what’s missing and fix it.
Below Minimum: The total is under your minimum.
Skipped: Won’t be included. Click the pencil icon and uncheck Is Skipped to include them.
A payee with no tags is ready to go. Click the pencil icon on any payee to see how the total was built in the Modify Tax Record window: Taxable Income Amount + Prepayment Amount + Adjustment Amount = Taxable Amount.
Fixed something on a contact page? Recompile with Update ALL Information so the change shows here.
Download, print, and publish
Select the payees you want, then click Actions:
Action | What it does |
Print Report | PDF summary with tax ID, taxable income, prepayment, adjustments, and total. |
Export to Excel | The same summary as a spreadsheet. |
Print 1099 Copies | PDF copies you can print on plain paper, with the option to show only the last 4 digits of the tax ID. |
Download IRIS File(s) | The file you upload to the IRS through IRIS. |
Download FIRE File | The legacy IRS file format. |
Print Laser 1099 MISC / NEC | PDFs that line up with pre-printed IRS laser forms. |
Publish | Posts a PDF copy of each selected payee’s 1099 to their owner or vendor portal. |
Publish Batches | Shows every publish batch, its status, and tax year. |
If your IRIS or FIRE file won’t download, one of the selected payees probably has an error. Fix or deselect them and try again.
How to publish to owners and vendors
On the 1099 Reporting page, check the box next to each payee you want to publish. Clear any errors first.
Click Actions › Publish. If nothing is selected, you’ll see “No Records have been selected for publishing.”
In the Print 1099 Copies window, check the record count (for example, “Publishing 1 Records”). Leave Publish with Last 4 of Tax Identifiers checked to show only the last 4 digits of the tax ID on the published copy, then click Publish. You’ll see “Publish Batch posted successfully” and the new batch opens.
Click Actions › Publish Batches to confirm it worked. Each batch shows its date, status (Published or Pending), and tax year. Click a batch to see each payee and their taxable amount. A new batch can show Pending for a moment before it changes to Published.
Where owners view their 1099s
Once you publish, the 1099 shows up in the owner’s portal under the Files tab, where they can view and download it. Vendors find theirs in the vendor portal the same way.
To see exactly what an owner sees:
Open the owner’s contact page.
In the Portal Access card, click View Owner Portal. This is view-only, so you can’t change anything.
Open the Files tab.
Don’t see a 1099 there? Check these:
The owner hasn’t accepted their portal invitation. If their name isn’t listed under Portal Access, click Send Invitation. Invitations expire after 3 days.
The 1099 wasn’t published. Check Actions › Publish Batches on the 1099 Reporting page.
The owner has more than one owner contact (one per tax ID). They need to accept an invite for each contact and switch between them in the portal.
Printing 1099s
Use Print 1099 Copies for plain paper, or Print Laser 1099 MISC and Print Laser 1099 NEC for pre-printed IRS forms.
If the print doesn’t line up with the form, it’s almost always your printer’s scaling:
Open the PDF and choose Print Preview. In some programs, it’s under the Print menu.
Set scale to 100%, Actual Size, or Default. Turn off “Fit to page.”
Confirm the paper size matches your forms, then print.
Step 5: Submit corrections
If a name, tax ID, or amount was wrong on a 1099 you already filed, mark it as a correction and send the IRS a new file.
On the 1099 Reporting page, click the pencil icon next to the payee.
In the Modify Tax Record window, check Is Correction.
Pick a Correction Reason. For Tax Identifier or Payee Name, enter the name and tax ID that were originally reported in the correction fields, then update the Tax Payer Name and Tax ID fields above with the corrected information. For Payment Amount, update the Taxable Amount to the correct total.
Optionally, add a Correction Description. It’s for internal use only and never appears on the form.
Click Save.
Select every payee you corrected, then click Actions › Download IRIS File(s) and upload it to IRIS.
Republish the corrected 1099s so owners and vendors have the right copy.
Don’t choose Other as a correction reason. It won’t update the tax record. Use the Correction filter on the 1099 Reporting page to see every payee you’ve marked.
Frequently Asked Questions
Does Rentvine file my 1099s with the IRS?
No. Rentvine creates your IRIS file and printable forms. You upload the file to IRIS or mail paper forms yourself.
Do I need a TCC if I’m only mailing paper 1099s?
No. Enter a placeholder such as 99999 in both TCC fields so your Tax Settings save.
Can I still use my old FIRE TCC?
The FIRE system is being retired, and new TCC applications go through IRIS only. Use the Download IRIS File(s) option going forward.
Why is a payee missing from my list?
Their Tax Form to Send may be set to None, they may be Below Minimum or Skipped, or their contact info changed after your last compile. Recompile with Update ALL Information.
Does Rentvine create a 1096?
No. If you file on paper, get Form 1096 from the IRS website.
My amounts look wrong. Where do I start?