Tips of the Week #8

Simplify Lease Start Dates with Proration Automation in Rentvine

Rentvine's mission is to eliminate tedious manual work for property managers—and this week's Rentvine Academy spotlight does exactly that. Our powerful proration features make setting up leases faster and more accurate by letting you decide how proration is calculated, which charges are prorated, and whether to apply it to the first or second month's rent.

If you’ve ever been frustrated by spreadsheets or rent math during lease start-ups, this update is for you.

What Is Proration and Why Does It Matter?

Proration ensures a tenant pays only for the days they actually occupy a unit in a given month. But how you apply it—whether upfront, delayed, or calculated by actual days—can make a huge difference in operations and cash flow.

Rentvine now gives you more control than ever over:

• Proration calculation method (actual days, 30-day month, or annual days)

• Whether to prorate move-in charges automatically

• Option to collect full first month’s rent and prorate second month instead

How to Set Up Proration in Rentvine

You can customize your proration setup in Global Settings > Accounting Settings > Prorate Settings. From there, choose from:

• Actual Days of the Month

• 30-Day Month (Dirty Month)

• Annual Actual Days

Want Rentvine to calculate proration for you? Use the built-in Proration Calculator—just enter the rent amount and let the system handle the math.

Prorating Move-In Charges

Within the Move-In Flow, you’ll see monthly charges and move-in charges listed. Here’s what you can do:

• Charges like RBP (Resident Benefit Package) can be automatically prorated

• Simply check/uncheck proration boxes during setup

• Change proration settings on the fly using the proration icon

This makes onboarding tenants simpler, especially when different charges need different treatment.

NEW: Automatically Prorate the Second Month's Rent

Here’s a powerful upgrade: If your policy is to collect full rent in the first month regardless of move-in date, Rentvine now lets you automatically prorate the second month instead.

How to enable it:

• Go to Global Settings > Lease Settings

• Toggle on “Prorate Second Month”

Now during Move-In Flow, the system will:

• Collect full first month rent

• Automatically prorate second month charges

This feature ensures consistent billing and supports more flexible leasing workflows.