Tips of the Week #7

Take Control of Your Deposit Categories in Rentvine

Security deposits are a crucial part of lease agreements—but lumping everything into a single “deposit” line doesn’t give tenants or your team the clarity they deserve. That’s why our dev team rolled out a powerful enhancement: deposit categorization in Rentvine.

With just a few clicks, you can now assign specific types to each deposit in your Chart of Accounts and automatically populate them in your RentSign documents, emails, and letters. Whether you’re collecting a pet deposit, a cleaning fee, or a key deposit, this update helps organize it all—while maintaining accuracy and professionalism.

How to Set It Up

Here’s how to activate and use this feature:

Step 1: Update Your Chart of Accounts

• Go to Settings > Chart of Accounts

• Select an existing liability account (this is key—the account must be a liability type)

• Click Edit

• Enable “Track as Security Deposit”

• Choose a Deposit Type from the dropdown:

  • General

  • Pet

  • Cleaning

  • Key

  • Other

• Click Save

Example:
Categorizing a cleaning deposit will now allow you to reference it specifically in templates and RentSign documents.

Why It Matters

Categorizing deposits gives you:

• Clearer lease documents for tenants

• Easier tracking and reporting on deposits held

• More professional, automated templates

• Consistency across your documents and communication