Tips of the Week #21

At Rentvine, we’re always working to make property management more seamless and connected.
In this week’s Rentvine Academy video, Sales Engineer Alex Cordova walks through Rentvine’s internal maintenance management tools, showing how property managers can track labor, materials, and invoices—all from one place.

What’s new in maintenance management

1. Internal and external maintenance options

When a work order is created—whether from the tenant portal or directly within Rentvine—you can now assign it to internal maintenance staff or an external vendor. This flexibility ensures you’re always routing jobs to the right team.

2. Track labor, materials, and costs

Once assigned to internal maintenance, Rentvine automatically populates the labor and materials section for that work order. Each item connects to your price book, allowing you to log:

• Material costs and purchase info

• Hourly labor rates

• Markups applied to owners

This data syncs seamlessly with the work order, so every charge is accurately recorded.

3. Manage your internal price book

The price book keeps your maintenance rates consistent. You can add or edit materials, labor types, and markups, ensuring all costs are transparent and standardized across your team.

4. Review and adjust before invoicing

Before creating an invoice, property managers can review all details—labor hours, start and end times, and materials used—to ensure accuracy. Adjustments can be made as needed before billing.

5. Automatically generate invoices

Once work is completed and the order is closed, Rentvine makes invoicing simple. The system automatically calculates itemized charges based on the labor and materials logged. You can create and customize invoices directly from the work order and sync them to your accounting records instantly.

Why it matters

Managing maintenance internally has never been easier. Rentvine’s internal maintenance workflow centralizes scheduling, pricing, and billing—helping property managers save time, maintain consistency, and provide owners with accurate cost reporting.

This enhancement ensures that every job—from request to completion—is fully tracked, documented, and billable, giving your team confidence in every repair.