Tips of the Week #18

At Rentvine, we’re always focused on building tools that make property management more organized and secure.
In this week’s Rentvine Academy video, Sales Engineer Alex Cordova introduces Pods Functionality—a brand-new feature that helps property managers and administrators control visibility across multiple portfolios or regions.

What’s new in portfolio management

1. Assign portfolios with precision

The Pods feature allows you to group portfolios together—such as by region, city, or property type—and assign those groups to specific users or property managers. This ensures each team member only sees the properties relevant to their work.

2. Simple setup in Global Settings

Setting up Pods takes just a few clicks:

• Navigate to Global Settings > Pods

• Create a new Pod and name it (for example, “Oklahoma” or “Texas”)

• Select the portfolios to include
  Once saved, the Pod is instantly available to assign to users.

3. Restrict user access by role

In Users, Roles & API, admins can easily assign Pods to users. This ensures employees only have access to the data they need, maintaining privacy and reducing clutter across accounts.

4. Quickly toggle between Pods

For users assigned to multiple Pods, the Pod Toggle makes switching views effortless. Use the dropdown menu to filter your dashboard by Pod, narrowing results from thousands of properties down to just the relevant subset.

5. Full admin access

Admins or users with administrative roles maintain unrestricted visibility. They can view all Pods in the system, toggle between them, or see the entire portfolio at once—providing both control and flexibility.

Why it matters

Whether you’re managing multiple cities, states, or business units, Rentvine’s Pods feature streamlines how teams access and organize information. It enhances data security, improves focus, and scales seamlessly as your portfolio grows.

This update is especially useful for:

• Multi-location property management companies

• Large teams with regional divisions

• Smaller companies looking to limit access by role