Tips of the Week #13

At Rentvine, we’re always focused on making property management workflows faster and easier. In this week’s Rentvine Academy video, our team walks through the bulk billing invoice feature, which helps property managers and accounting teams save time by simplifying how invoices are processed, scanned, and recorded.

What’s new in bulk billing invoices

1. Multiple ways to add invoices

Rentvine makes invoice entry flexible. You can:

• Upload invoices in bulk directly

• Scan them with a mobile device or QR code

• Allow vendors to upload invoices through their portals

• Route invoices to a dedicated Rentvine email address

This ensures invoices get into the system quickly and with less manual handling.

2. AI-powered invoice processing

Once invoices are uploaded, Rentvine uses AI to automatically read and populate the details. This minimizes data entry errors and saves time on repetitive tasks.

3. Invoice templates

Property managers can create invoice templates under Settings > Accounting > Invoice Templates. Templates allow you to pre-fill fields like work order numbers or property addresses, so invoices are automatically populated with the right details every time.

4. Vendor-specific defaults

For vendors who always use the same GL code, for example, a landscaping vendor, you can associate that code directly in their vendor profile. Each time an invoice from that vendor is processed, Rentvine automatically applies the correct account code.

Why it matters

Bulk billing reduces manual work, speeds up invoice processing, and improves accuracy. By combining AI-driven invoice reading with vendor defaults and templates, Rentvine ensures your accounting team spends less time on repetitive tasks and more time focusing on what matters most.