eCheck/ACH: Payments are processed electronically to the recipient’s bank account. For vendors, ensure their bank details are saved in their contact details.

PayNearMe: Cash payments can be tracked and recorded directly in Rentvine. To enable this feature, sign the activation contract sent by Rentvine. There are no activation fees, and funds typically settle in 10–12 business days.

NACHA: NACHA payments are downloaded from the payment batch in Rentvine if enabled on the bank account and then must be manually uploaded to your bank directly for them to disburse the funds as needed.

Other (Manual): Use this method for payments made outside Rentvine. Add a note describing the payment for clear bookkeeping.

Adding ACH: Complete the secure payment authorization form to add ACH as a payment method. Future updates should also use this form.

Updating Vendor Payment Methods: Modify payment methods in the vendor’s contact details to ensure future payments use the correct method.

Owner Contributions: Rentvine advises against storing credit card details for repairs. Instead, owners can contribute funds through their Owner Portal.

Rentvine does not integrate with Zelle or Venmo. Payments made through these services must be recorded manually.

Use the global "Pay Bills" option to pay vendor bills and close them against the property’s funds. Avoid using the Manager section’s "Pay Bills" for vendor payments.

Combine parent and child bills (e.g., markup) into a single payment by paying both on the same day.

Record new owner distributions through the "Pay Owners" workflow. Override payout amounts if necessary, but adjust reserves to avoid mismatches.

Declined ACH Payments: Declines with codes like U80 indicate the account is on a Known Bad List (KBL). This occurs due to specific NACHA return codes (e.g., R02, R03). Insufficient funds (R01) do not place accounts on the KBL.

Overdraft Blocks: Increase the portfolio’s balance or adjust the overdraft override setting to process blocked payments.

Voiding Payments: Paper checks can be voided if not yet sent. However, eCheck/ACH payments cannot be reversed once submitted.

Tenant Prepayments: To remit prepayments to a new management company, create a charge to move funds into the operating balance, apply the prepayment, and pay the bill out with your preferred payment method.

Unbilled Management Fees: Check the previous period on the Post Management Fees screen to locate unbilled fees.