How to Record a Bulk Tenant Receipt
Have you ever had funds come to you and it needed to be disbursed between multiple tenants? This article shows you step by step on how to do this!
Have you ever received a single payment that needs to be split across multiple tenants, such as a Section 8 payment covering multiple leases?
Rentvine allows you to easily record these types of payments using Bulk Tenant Receipts, then apply them to the correct tenants, leases, and charges.
This guide walks you through how to:
Record a bulk receipt
Allocate funds across multiple leases
Ensure payments are applied to the correct charges
Recording the Bulk Receipt
Navigate to the Accounting -> Money In -> and select the Bulk Receipts tab
From here, you will click the Actions button -> and select Record Bulk Tenant Receipts
Here you will enter the Bulk Receipt Details
Received From (required)- Who you received these funds from
Total Amount (required) - The total amount received
Bank Account (required) - The bank account funds are being deposited into
Payment Type (required) - How the payment was made
Date Posted (required) - The date payment was received
Reference - A reference to the payment
Description - Brief description of the payment
Charge Account - This forces allocation to unpaid charges for this charge account
How Charge Account Works
If a Charge Account is selected, the system will look for:
Leases tied to the selected bank account
AND posted charges matching that specific account
If no Charge Account is selected, the system will:
Show all leases tied to that bank account
On the next screen, you will see a list of all eligible leases.
At the top of the screen, you’ll see:
Total receipt amount
Amount allocated
Remaining balance
You can also select the lease and it will give you a dropdown of all the charges under the lease that are unpaid
The system may auto-allocate funds, but you can manually adjust the amount by typing directly into the amount field.
Once all leases have been selected, you can click Create.
This will automatically generate individual tenant receipts for each selected lease based on your allocations.
After creation, you’ll be taken to a summary screen showing:
The bulk receipt details
All generated tenant receipts
From this screen, you can:
Review each receipt
Deposit the funds directly
Clicking into any generated receipt will:
Open the individual tenant receipt
Show full details of the transaction
Include a reference back to the original Bulk Receipt
